Healthcare Use Case

How healthcare organizations use Archivus for patient records, research documents, and compliance.

Overview

Healthcare organizations handle sensitive documents: patient records, research papers, compliance documents, policy manuals. Archivus helps healthcare teams:

  • Patient records - Organize and search patient documents securely
  • Research - Search medical literature and research papers
  • Compliance - Track HIPAA compliance and document retention
  • Policy management - Manage policies and procedures

Key Use Cases

Patient Records Management

Challenge: Organizing and finding patient documents quickly while maintaining HIPAA compliance.

Solution: Use Archivus with proper security and organization:

from archivus import ArchivusClient

client = ArchivusClient(api_key="YOUR_API_KEY", tenant="healthcare-org")

# Create patient folder structure
patients_folder = client.folders.create("Patients", color="#3B82F6")

# Create patient-specific folder
patient_123 = client.folders.create(
    "Patient 12345",
    parent_id=patients_folder.id,
    color="#10B981"
)

# Upload patient documents
documents = [
    "patient-12345-medical-history.pdf",
    "patient-12345-lab-results.pdf",
    "patient-12345-treatment-plan.pdf"
]

for doc in documents:
    client.documents.upload(
        doc,
        folder_id=patient_123.id,
        enable_ai=True,
        tags=["patient_12345", "medical_record", "HIPAA"]
    )

# Search patient documents
patient_docs = client.search.search(
    query="documents for patient 12345",
    mode="semantic",
    folder_id=patient_123.id
)

Benefits:

  • HIPAA compliant - Complete access control and audit trails
  • Quick access - Find patient documents instantly
  • Secure sharing - Share documents with authorized personnel only
  • Audit ready - Complete access history for compliance

Medical Research

Challenge: Finding relevant research papers and medical literature.

Solution: Use semantic search to find research by concept:

# Upload research papers
research_folder = client.folders.create("Research Papers", color="#8B5CF6")

# Upload papers
papers = [
    "diabetes-treatment-study-2024.pdf",
    "cardiac-intervention-research.pdf",
    "oncology-clinical-trial.pdf"
]

for paper in papers:
    client.documents.upload(
        paper,
        folder_id=research_folder.id,
        enable_ai=True,
        tags=["research", "medical_literature"]
    )

# Search by medical concept
diabetes_research = client.search.search(
    query="research papers about diabetes treatment and management",
    mode="semantic",
    folder_id=research_folder.id
)

# Find similar studies
similar_studies = client.search.search(
    query="studies similar to cardiac intervention research",
    mode="semantic"
)

Benefits:

  • Concept search - Find papers by medical concepts, not just keywords
  • Related research - Discover related studies automatically
  • Literature review - Quickly find relevant papers for research

Compliance & Policy Management

Challenge: Managing HIPAA compliance and policy documents.

Solution: Use tags and search to track compliance:

# Upload compliance documents
compliance_folder = client.folders.create("Compliance", color="#EF4444")

# Upload policies
policies = [
    "HIPAA-compliance-policy.pdf",
    "patient-privacy-policy.pdf",
    "data-security-policy.pdf"
]

for policy in policies:
    client.documents.upload(
        policy,
        folder_id=compliance_folder.id,
        enable_ai=True,
        tags=["compliance", "HIPAA", "policy"]
    )

# Find compliance documents
hipaa_docs = client.search.search(
    query="HIPAA compliance documents and policies",
    mode="semantic",
    tag_id="tag_HIPAA"
)

# Check policy compliance
compliance_check = client.chat.create_session(
    document_ids=[p.id for p in hipaa_docs],
    name="Compliance Check"
)

response = client.chat.ask(
    compliance_check.id,
    "What are the key HIPAA compliance requirements?"
)

Benefits:

  • Policy tracking - Organize and track all policies
  • Compliance checks - Verify compliance requirements
  • Easy updates - Find and update policies quickly

Clinical Documentation

Challenge: Extracting information from clinical notes and reports.

Solution: Use AI to analyze clinical documents:

# Upload clinical note
clinical_note = client.documents.upload("patient-visit-note.pdf")

# Extract key information
session = client.chat.create_session(clinical_note.id, "Clinical Note Analysis")

questions = [
    "What is the chief complaint?",
    "What are the vital signs?",
    "What is the diagnosis?",
    "What is the treatment plan?",
    "Are there any follow-up requirements?"
]

clinical_data = {}
for question in questions:
    response = client.chat.ask(session.id, question)
    clinical_data[question] = response.content

# Generate summary
print("Clinical Note Summary")
for question, answer in clinical_data.items():
    print(f"{question}: {answer}")

Benefits:

  • Quick extraction - Extract key information from notes
  • Consistent format - Standardized data extraction
  • Time savings - Reduce time spent on documentation

Real-World Example

Hospital: Regional Medical Center

Challenge:

  • Managing 50,000+ patient records
  • Finding relevant research papers for clinical decisions
  • Ensuring HIPAA compliance across all departments
  • Managing policy updates and compliance

Solution with Archivus:

  • Organized patient records by patient ID
  • Uploaded research library
  • Tagged all documents with compliance requirements
  • Used semantic search for research discovery

Results:

  • 85% faster patient record retrieval
  • 90% faster research paper discovery
  • 100% HIPAA compliance with audit trails
  • Improved patient care with faster access to information

Security & Compliance

HIPAA Compliance

Archivus provides:

  • Access control - Role-based permissions
  • Audit logging - Complete access history
  • Data encryption - Encrypted storage and transmission
  • Secure sharing - Time-limited, password-protected links

PHI Protection

  • PII detection - Automatically detect and flag PHI
  • Access restrictions - Limit access to authorized personnel
  • Audit trails - Track all document access
  • Secure deletion - Permanent deletion with audit trail

Essential

  • Document upload and organization
  • Semantic search
  • Secure sharing and permissions
  • Audit logging
  • Workspace collaboration
  • PII detection and scanning
  • Compliance tracking
  • Document versioning

Advanced

  • Custom AI agents for healthcare workflows
  • Integration with EHR systems
  • Advanced analytics and reporting
  • AI traffic logging (Team/Enterprise)

Pricing

Healthcare organizations typically use:

  • Pro Plan ($99 CAD/month) - For small practices
  • Team Plan ($249 CAD/month) - For medium organizations
  • Enterprise Plan (Custom) - For large hospitals with compliance requirements

Next Steps

Questions? Contact support@ubiship.com or sales@ubiship.com