Supply Chain & Logistics¶

Archivus brings document intelligence to supply chain operations, connecting documentation across suppliers, logistics, and procurement.

Industry Challenges¶

Document Fragmentation¶

Supply chain documentation scattered across:

• Supplier contracts and agreements
• Purchase orders and invoices
• Shipping documents and BOLs
• Quality certifications and audits
• Customs documentation

Supplier Complexity¶

Managing documentation for hundreds of suppliers:

• Diverse document formats and languages
• Varying compliance requirements
• Certificate tracking and renewals
• Performance documentation

Traceability Requirements¶

Increasing demands for supply chain transparency:

• Origin documentation
• Sustainability certifications
• Compliance attestations
• Audit trail requirements

How Archivus Helps¶

Supplier Document Hub¶

graph LR
    subgraph "Suppliers"
        A[Supplier A] --> D[(Document Hub)]
        B[Supplier B] --> D
        C[Supplier N] --> D
    end
    subgraph "Operations"
        D --> E[Procurement]
        D --> F[Quality]
        D --> G[Logistics]
    end

Centralized Management:

• Single repository for all supplier documentation
• Supplier-specific portals for document submission
• Automatic classification and organization
• Expiration tracking and alerts

Procurement Intelligence¶

Connect procurement documents for better decisions:

Compliance Automation¶

Automated tracking of supplier compliance:

• Certificate expiration monitoring
• Audit finding tracking
• Corrective action documentation
• Compliance scoring by supplier

Use Cases¶

Procurement: Supplier Qualification¶

Challenge: Qualifying new suppliers requires collecting and verifying numerous documents.

Solution:

1. Supplier self-service portal for document submission
2. AI classification of submitted documents
3. Completeness checking against requirements
4. Verification workflow for compliance team
5. Qualified supplier list management

Result: Supplier qualification from 4 weeks to 1 week.

Quality: Certificate Management¶

Challenge: Tracking thousands of quality certifications across suppliers.

Solution:

1. Centralized certificate repository
2. Automatic extraction of certificate details (scope, expiry)
3. Expiration alerts at configurable intervals
4. Renewal tracking workflow
5. Compliance dashboard by supplier

Result: Zero expired certificates in production, audit-ready documentation.

Logistics: Shipping Documentation¶

Challenge: Matching shipping documents to orders and resolving discrepancies.

Solution:

1. Automated document ingestion (BOL, packing lists, customs)
2. AI extraction of key data (shipment numbers, quantities)
3. Matching against purchase orders
4. Discrepancy flagging
5. Exception handling workflow

Result: Shipping document processing reduced 70%, discrepancies caught earlier.

Supplier Portal¶

Enable suppliers to manage their own documentation:

Self-Service Capabilities¶

• Document upload portal
• Submission status tracking
• Expiration reminders
• Deficiency notifications
• Direct communication channel

Supplier Dashboard¶

Suppliers see their compliance status:

• Required documents checklist
• Expiring documents alerts
• Submission history
• Approval status

Corporate Visibility¶

Procurement and quality teams see:

• Supplier compliance scores
• Missing documentation by supplier
• Expiration forecasts
• Submission trends

Compliance Management¶

Certificate Tracking¶

Monitor all supplier certifications:

Audit Documentation¶

Manage supplier audit programs:

• Audit schedule tracking
• Finding documentation
• Corrective action tracking
• Closure verification
• Historical audit record

Regulatory Compliance¶

Support regulatory requirements:

• Import/export documentation
• Origin certifications
• Conflict minerals compliance
• REACH/RoHS documentation

Procurement Workflows¶

RFQ/RFP Management¶

Streamline sourcing processes:

1. Distribute RFQ documents to suppliers
2. Collect and organize responses
3. AI-assisted comparison of proposals
4. Evaluation documentation
5. Award documentation

Contract Management¶

Full contract lifecycle support:

• Contract repository with AI extraction
• Key term identification
• Obligation tracking
• Amendment management
• Renewal workflows

Invoice Processing¶

Automate invoice handling:

• Invoice ingestion (email, portal, EDI)
• AI data extraction
• PO matching
• Exception routing
• Approval workflow

Integration Options¶

ERP Systems¶

Connect with enterprise systems:

• SAP (S/4HANA, ECC)
• Oracle
• Microsoft Dynamics
• NetSuite
• Custom ERP systems

Supply Chain Platforms¶

Integrate with supply chain tools:

• Supplier portals
• Transportation management
• Warehouse management
• Quality management systems

Data Exchange¶

Support standard formats:

• EDI (X12, EDIFACT)
• API integration
• File-based import/export
• Custom connectors

Analytics & Reporting¶

Supplier Performance¶

Track supplier documentation performance:

• On-time document submission rates
• Certificate compliance rates
• Audit finding trends
• Response time metrics

Compliance Dashboards¶

Real-time visibility into compliance status:

• Compliance by supplier
• Expiring documents forecast
• Risk scoring
• Trend analysis

Spend Visibility¶

Connect documents to spending:

• Contract utilization
• Invoice accuracy
• Payment documentation
• Savings verification

Security¶

Supplier Isolation¶

Suppliers see only their own documents:

• Tenant-level isolation
• No cross-supplier visibility
• Secure portal access
• Audit logging

Document Security¶

Protect sensitive procurement documents:

• Encryption at rest and in transit
• Access controls by role
• Download restrictions
• Watermarking for external sharing

Getting Started¶

Quick Wins¶

1. Certificate Repository: Centralize supplier certifications with expiration tracking
2. Supplier Portal: Enable supplier self-service document submission
3. Invoice Processing: Automate invoice data extraction and matching

Implementation Path¶

Next Steps¶

• Request a Demo - See Archivus for supply chain
• Workflow Automation - Automation capabilities
• Enterprise Features - Deployment and security options