Healthcare¶

Archivus provides HIPAA-compliant document intelligence for healthcare organizations, enabling better care coordination while protecting patient privacy.

Industry Challenges¶

Clinical Documentation Burden¶

Healthcare generates massive documentation volumes:

• Discharge summaries and clinical notes
• Lab results and imaging reports
• Referral letters and consults
• Insurance authorizations and claims
• Care plans and patient education

Interoperability Gaps¶

Patient information fragmented across:

• Electronic Health Records (EHR)
• Practice management systems
• Imaging archives (PACS)
• External provider records
• Patient-provided documents

Compliance Requirements¶

Stringent privacy and security mandates:

• HIPAA Privacy and Security Rules
• State privacy laws
• Meaningful Use requirements
• Audit and documentation standards

How Archivus Helps¶

Clinical Document Processing¶

graph LR
    A[Incoming Document] --> B[OCR Extraction]
    B --> C[PHI Detection]
    C --> D[Patient Matching]
    D --> E{Match Found?}
    E -->|Yes| F[File to Chart]
    E -->|No| G[Manual Review]
    F --> H[Provider Alert]

Intelligent Record Processing:

• Automated ingestion from fax, email, portal
• OCR for scanned documents
• PHI identification and protection
• Patient matching with confidence scoring
• Integration with EHR systems

Clinical Information Retrieval¶

Surface relevant patient information instantly:

Care Coordination¶

Connect information across care settings:

• Aggregate records from multiple providers
• Surface relevant history for current visit
• Track referral status and responses
• Identify gaps in care documentation

Use Cases¶

Primary Care: Pre-Visit Preparation¶

Challenge: Providers spend significant time reviewing records before appointments.

Solution:

1. Aggregate all recent external documents
2. AI summarization of relevant history
3. Flag critical findings (abnormal results, new diagnoses)
4. Present consolidated view in EHR

Result: Pre-visit prep reduced from 15 minutes to 3 minutes per patient.

Hospital: Medical Records Management¶

Challenge: Incoming records from external facilities require manual processing.

Solution:

1. Automated fax/email ingestion
2. Document classification (lab, imaging, consult, etc.)
3. Patient matching against MRN database
4. Routing to appropriate chart sections
5. Provider notification for urgent findings

Result: Record filing backlog eliminated, urgent findings identified faster.

Health System: Care Gap Identification¶

Challenge: Patients receive care at multiple facilities; records don't follow them.

Solution:

1. Aggregate documents across facilities
2. Extract key clinical events and dates
3. Identify missing preventive care
4. Generate care gap reports for population health

Result: Preventive care compliance improved, quality metrics enhanced.

HIPAA Compliance¶

Protected Health Information (PHI)¶

Archivus is designed for PHI handling:

Business Associate Agreement¶

Archivus signs Business Associate Agreements (BAA) for covered entities:

• Available for Team and Enterprise tiers
• Covers all applicable HIPAA requirements
• Includes breach notification procedures

Technical Safeguards¶

• Automatic session timeout
• Multi-factor authentication
• Encryption key management
• Secure backup and disaster recovery

Deployment Options¶

BYOB Storage (Recommended for Healthcare)¶

Keep all patient documents in your own infrastructure:

graph LR
    subgraph "Your Infrastructure"
        S[(Your Storage)]
        style S fill:#e8f5e9
    end
    subgraph "Archivus Processing"
        A[AI Processing]
        B[Search Index]
    end

    S --> A
    A --> B

• Documents never leave your environment
• Full control over data residency
• Meets strict data sovereignty requirements

Air-Gapped Deployment¶

For maximum security and compliance:

• No internet connectivity required
• Local AI processing (Ollama)
• Complete on-premises installation
• Suitable for classified environments

EHR Integration¶

Supported Systems¶

Integration Capabilities¶

• Document Push: Send processed documents to EHR
• Patient Context: Launch from EHR with patient context
• Chart Integration: Display Archivus content within EHR
• Bi-directional Sync: Keep documents synchronized

Clinical AI Features¶

PHI-Aware Processing¶

AI models trained to:

• Identify PHI in unstructured text
• Redact PHI for non-clinical uses
• Extract clinical concepts (diagnoses, medications, procedures)
• Summarize clinical narratives

Medical Terminology¶

Support for clinical vocabularies:

• ICD-10-CM/PCS coding assistance
• CPT code identification
• SNOMED CT concept extraction
• RxNorm medication normalization

Clinical Decision Support¶

• Flag critical lab values
• Identify potential drug interactions (when integrated with pharmacy data)
• Surface relevant clinical guidelines
• Alert on significant clinical changes

Security Features¶

Access Controls¶

• Role-based access (provider, nurse, HIM, billing)
• Break-the-glass for emergency access with logging
• Time-limited access grants
• Minimum necessary enforcement

Audit Capabilities¶

• Who accessed what patient record
• All search queries logged
• Document download tracking
• Export with audit trail

Incident Response¶

• Automated breach detection
• Configurable alerts
• Investigation support tools
• Compliance reporting

Getting Started¶

Assessment¶

1. Current State: Document volumes, sources, pain points
2. Compliance Review: HIPAA requirements, BAA execution
3. Integration Planning: EHR connectivity, workflow mapping
4. Deployment Decision: Cloud, dedicated, or on-premises

Implementation Path¶

Next Steps¶

• Request a Demo - See Archivus for healthcare
• Compliance - Security certifications and HIPAA
• BYOB Storage - Data sovereignty options